UC San Diego Careers – Program Assistant

Job Description:

Institute of Genomic Medicine, Health Sciences CMM East

Under general supervision of the Program Administrator, Program Assistant will provide support on basic financial accounting, billing, and event coordination.

Job Responsibilities:

• Assist with excel reporting, including taking raw excel downloads and manipulating the columns and rows into usable data using filters and pivot tables.
• Assist with A/V setup including projection screens, microphones, zoom broadcast, camera setup, and other technical assistance as requested.
• Utilizing a billing software, create invoices, estimates, billing summaries, and reports for lab services provided.
• Within our billing software, track and receive incoming customer payments.
• Assist in preparing financial reports and statements for various accounts, grants, and funds within IGM. Reconcile customer payments against billing invoice and general ledger and record UCSD’s financial system transaction numbers into our internal payment ledger.
• Provide support to a weekly seminar on Thursdays from 12-1pm including: create flyers and send emails to promote each event, schedule and assist with zoom meetings, communicate with seminar admin team on speaker schedule and status.
• When the event is an “in-person event”, assist with lunch order and setup at event site, with additional assistance arrange chairs and tables to desired format, maintain seminar website.

Job Requirements:

• Ability to set priorities based on need, implement courses of action, and meet deadlines
• Demonstrated ability to successfully follow multiple tasks through to completion
• Strong computer skills with working knowledge of PC hardware and various business software packages (Excel spreadsheet, Billing Software).
• Strong organizational skills
• Establish and adhere to rapidly changing deadlines and priorities.
• Anticipate and solve problems that may arise.
• Quickly and accurately perform basic mathematical procedures, including the ability to prepare accurate financial reports in provided formats

Job Details:

Company: UCSD

Vacancy Type: Full Time

Job Location: Houston, TX, US

Application Deadline: N/A

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