UC San Diego Careers – HUMAN RESOURCES COORDINATOR

Job Description:

Under the supervision of the HR Manager, provide HR administrative support pertaining to administration of personnel and by-agreement matters for the Division of Extended Studies HR department. The incumbent provides assistance in all aspects of human resources activities as necessary, such as performing payroll/timekeeping functions; conducting a high volume of non-benefit employment orientations (staff and instructor); coordinating the onboarding and off-boarding processes for employees; preparing of pertinent employment forms and letters; preparing status/tracking reports; maintaining the departmental email inbox; tracking of mandatory staff training and completion process; processing monthly work authorization report; delegating work to the HR student employees; providing general admin/office support such as ordering supplies; maintaining HR’s personnel database and Excel tracking sheets; and compiling files.

Job Requirements:

• Skill using standard business software applications: word processing (e.g. Microsoft Word), spreadsheet (e.g. Excel), communications and scheduling (e.g. Outlook), with the ability to expand and update skills as needed. Strong experience using Microsoft Outlook to schedule meetings and orientations.
• Experience using MS Access and Visio.
• Experience creating fillable forms using Adobe.
• Superior organizational skills, including the skills to independently organize and effectively prioritize own work, to track action items and deadlines for self and others, and to prompt others when action is needed.
• Must be able to delegate work to student staff members in order to successfully maintain high workload.
• Superior interpersonal skills, including the desire and ability to interact effectively and collegially with a diverse group of individuals from varying cultures, ethnicities, and backgrounds; the skill to use tact and diplomacy to accomplish tasks in a timely fashion; the skill to see situations/issues from others’ viewpoints; and the ability to act professionally at all times.

Job Details:

Company: UCSD

Vacancy Type: Full Time

Job Location: Reno, NV, US

Application Deadline: N/A

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