British Embassy Job Vacancies – Grants and Administration Officer

Job Description:

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Job Responsibilities:

Reporting to the Grants Manager you will work within a busy and supportive team environment where your role will be varied and rewarding.

• To ensure that all applicants and grant holders are provided with right administrative/logistical support inputs, delivered to time and quality standards.
• Administration of Erasmus + / Turing Scheme grant awards: eligibility checks, financial capacity/organisational capacity reviews; production and dispatch of grant agreements; reporting: checking of reports; closure of grant agreements/projects; raising purchase orders; requesting clarification of reports.
• Data management, records management, information support, and provision of statistics.
• Creating & updating written guidance for publication
• Administration of T5 Visa Certificate of Sponsorship applications: eligibility checks; issuing Certificates of Sponsorship, UKVI monitoring and reporting, customer service support
• Actively contribute to own performance planning, management and review processes, and engage in continuous learning and professional development.
• Updating Erasmus+ / Turing Scheme, T5 Visa and other contractual I.T. tools are required.
• Setting up events/ webinars to support beneficiaries in managing their projects
• Managing external experts: standard emails, grant agreements, answering queries on assessment processes, setting up meeting and training etc.
• To reconcile grant awards and liaise with Finance colleagues to ensure applicants and grant holders receive appropriate financial service and support.
• Management of customer service channels
• Actively identify and champion area for change or improvement, including any blockages in service delivery.
• Preparation of documents for audits and site visits as required.

Job Requirements:

We’re looking for candidates with strong administration skills, experience of Microsoft Office software, in particular Excel. Excellent communication skills (written and verbal), proven ability to process and check data correctly and consistently as well as the confidence to work using own initiative. Accurate numeracy and time management skills, attention to detail and working to tight deadlines is a must!

Job Details:

Company: British Council

Vacancy Type: Full Time

Job Location: Newport, Wales, UK

Application Deadline: N/A

Apply Here

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