Job Description: Provides broad secretarial duties, executive and administrative support to Vice Presidents; composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and employee communications; point of contact with external organizations and vendors. Attends to phone, file maintenance and daily calendar for all executive meetings, conferences and coordinates travel and makes all travel arrangements, prepares expense reports for executive. Job Responsibilities: Coordinates attendance to conference and other events. Prepares expense reports, reviews invoice, prepares MACs and supports other executives in calendar management and travel scheduling. Orders and administers supplies and the related expenses. Composes non-routine communication, presentation and reports containing sensitive data. Employees will be required to perform any other job-related duties assigned by their supervisor or management. Provides broad secretarial duties, executive and administrative support to Vice Presidents, manages daily calendar and schedules meeting with other executives. Research and reviews information for projects and report generation. Manages executives travel calendar and prepares itineraries, makes all necessary arrangements for meetings. Compiles data, prepares material and reports for executives. Assists in preparation of presentations for executive committee meetings. Addresses general inquiries from other executives or external vendors. This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Job Requirements: Basic financial knowledge to perform responsibilities related to cost control to budget. Minimum five to six years of experience performing broad secretarial activities to support executive roles. Experience to handle multiple tasks in a fast-paced environment as well as to work effectively under pressure. Strong proficiency in broad secretarial skills. Strong knowledge of organization, policies & practices preferred. Excellent verbal and written communication skills. Experience in medium to large corporations. Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature. H.S. Grad or equivalent required. Bachelor’s degree preferred; experience may be combined with some college education. Strong interpersonal and organizational skills. Strong organizational and administrative ability. Must have excellent grammar and communication skills. Strong interpersonal skills to interact with executives, peers, and employees. Job Details: Company: Royal Caribbean Group Vacancy Type: Full Time Job Location: Portland, OR, US Application Deadline: N/A Apply Here vacanciesforyou.net
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