Job Description: Provides broad secretarial duties, executive and administrative support to Vice Presidents; composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and employee communications; point of contact with external organizations and vendors. Attends to phone, file maintenance and daily calendar for all executive meetings, conferences and coordinates travel and makes all travel arrangements, prepares expense reports for executive. Job Responsibilities: Employees will be required to perform any other job-related duties assigned by their supervisor or management. Composes non-routine communication, presentation and reports containing sensitive data. Compiles data, prepares material and reports for executives. Assists in preparation of presentations for executive committee meetings. Provides broad secretarial duties, executive and administrative support to Vice Presidents, manages daily calendar and schedules meeting with other executives. Prepares expense reports, reviews invoice, prepares MACs and supports other executives in calendar management and travel scheduling. Orders and administers supplies and the related expenses. Research and reviews information for projects and report generation. Manages executives travel calendar and prepares itineraries, makes all necessary arrangements for meetings. Addresses general inquiries from other executives or external vendors. Coordinates attendance to conference and other events. This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Job Requirements: Experience to handle multiple tasks in a fast-paced environment as well as to work effectively under pressure. Strong knowledge of organization, policies & practices preferred. Basic financial knowledge to perform responsibilities related to cost control to budget. Must have excellent grammar and communication skills. Strong proficiency in broad secretarial skills. Advanced level of proficiency in MS Word, Excel, PowerPoint, and Lotus Notes. Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature. Strong interpersonal and organizational skills. Strong organizational and administrative ability. Strong interpersonal skills to interact with executives, peers, and employees. H.S. Grad or equivalent required. Bachelor’s degree preferred; experience may be combined with some college education. Excellent verbal and written communication skills. Minimum five to six years of experience performing broad secretarial activities to support executive roles. Experience in medium to large corporations. Job Details: Company: Royal Caribbean Group Vacancy Type: Full Time Job Location: Tampa, FL, US Application Deadline: N/A Apply Here vacanciesforyou.net
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